On 30 April 2018, the General Decree on the protection of natural persons with regard to the processing of personal data in the Catholic Church issued by the Polish Bishop’s Conference on March 13, 2018, during the 378th Plenary Meeting in Warsaw on the basis of can. 455 of the Code of Canon Law, in connection with art. 18 of the Statute of Polish Bishop’s Conference, after obtaining a special permit from the Holy See of June 3, 2017. This decree specifies the provisions of the Code of Canon Law which have been applied so far and updates the provisions of particular law regarding the processing of personal data by the Catholic Church in Poland. In connection with this, and due to the fact that the Association of the Apostles of the Divine Mercy Faustinum is a public church legal person, the personal data of our members will be processed in accordance with the same Decree, which is in line with art. 91 of the General Data Protection Regulation of April 27, 2016.
We have always treated the protection of individuals belonging to the Association with great care. Also now, in order to fulfill the obligations contained in the new regulations, we fulfil our information obligation below. We use your data only in accordance with law and on the basis of your consent.
In connection with the updates in the field of personal data protection policy, we would like to recall the purposes and principles on which we process personal data of our volunteers, members and honorary members.
Who is processing the personal data?
The controller is
Association of the Apostles of the Divine Mercy Faustinum
ul. Siostry Faustyny 3, 30-608 Cracow
tel. 12 269 48 55, 509 655 184
office works: Monday-Saturday: 9.00-12.30 13.30-15.00,
Sundays and feasts: closed.
Why are we processing personal data?
You have freely given your personal data when filling the declaration in order to sign up for the Association, and also subscribing to specific projects in the form of a formation meeting, retreats, days of recollections, congresses, symposia and others on the basis of consent given before these events, however these we remove after the end of the project. The data is processed by the Association in order to fulfill the legal obligations and in connection with the implementation of statutory purposes.
Personal data is also processed in the IT system, which means that they can also be temporarily stored and processed in order to ensure the security and proper functioning of our information systems, for example in connection with the execution of backup copies or improving data protection.
For what purpose do we process personal data?
Personal data can be processed by the Association of the Apostles of the Divine Mercy for the purpose:
- of admission to the Association, including sending information related to the activities of the Association, events and projects carried out, based on your consent
(Article 7 paragraph 1 point 1 of the Decree),
- to perform by Association correctly the tasks imposed by canonical or secular law
(Article 7 paragraph 1 point 3 of the Decree),
- to determine, pursue or defend against claims which is being our legitimate interest
(Article 7 paragraph 1 point 6 of the Decree),
- in order to respond to letters and requests, to maintain contact, if you communicate with the Association from your initiative, for example by sending an e-mail
(Article 7 paragraph 1 point 6 of the Decree).
How long do we keep personal data?
During the period of being a member of the Association, unless legal provisions impose a longer period.
What are the rights of the persons whose data we process?
- Right to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed and if yes – access to them,
- Right to rectification
- Right to erasure data, which are no longer necessary
- Right to restriction of processing
You can also always withdraw consent to processing them as part of a specific event at any time, which will not affect the lawfulness of their processing, which was made on the basis of consent before its withdrawal, but with the reservation that the withdrawal of consent will result in difficulty or impossibility in participation in a given event.
Providing personal data is completely freerly, however, failure to do so may in some cases result in the inability to perform such activities as participation in certain projects of the Association.
I also inform you that according to art. 41 of the Decree, if you feel that the processing of data is not in accordance with the provisions of the Decree, you have the right to lodge a complaint with
Who do we share personal information with?
The Association, in principle, does not provide personal data of its volunteers and members, to recipients with except for situations in which it has a legal basis, including at the request of entitled entities or when it is necessary to carry out statutory tasks and goals of the Association. In this situation, the recipients of personal data may be external entities, however, only if you are a participant of projects on the basis of separate consent for the collection and processing of your personal data.
In matters related to membership, personal data of volunteers, members and honorary members may be transferred within the Association between the Communities and the Board of the Association. Due to the fact that the Association of the Apostles of the Divine Mercy Faustinum has Communities in other houses of Congregation of Our Lady of Mercy and parishes in Poland and around the world, if you belong to any of the Communities located outside of Poland, data we collect will be transmitted outside the territory of the Republic of Poland.
We want to ensure that the data is always stored in a safe manner, guaranteeing the preservation of your rights and freedoms and transferred within the Association to implement statutory tasks.
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