Information about processing of personal data

On 30 April 2018, the Gene­ral Decree on the pro­tec­tion of natu­ral per­sons with regard to the pro­ces­sing of per­so­nal data in the Catho­lic Church issu­ed by the Polish Bishop’s Con­fe­ren­ce on March 13, 2018, during the 378th Ple­na­ry Meeting in War­saw on the basis of can. 455 of the Code of Canon Law, in con­nec­tion with art. 18 of the Sta­tu­te of Polish Bishop’s Con­fe­ren­ce, after obta­ining a spe­cial per­mit from the Holy See of June 3, 2017. This decree spe­ci­fies the pro­vi­sions of the Code of Canon Law which have been applied so far and upda­tes the pro­vi­sions of par­ti­cu­lar law regar­ding the pro­ces­sing of per­so­nal data by the Catho­lic Church in Poland. In con­nec­tion with this, and due to the fact that the Asso­cia­tion of the Apo­stles of the Divi­ne Mer­cy Fau­sti­num is a public church legal per­son, the per­so­nal data of our mem­bers will be pro­ces­sed in accor­dan­ce with the same Decree, which is in line with art. 91 of the Gene­ral Data Pro­tec­tion Regu­la­tion of April 27, 2016.

We have always tre­ated the pro­tec­tion of indi­vi­du­als belon­ging to the Asso­cia­tion with gre­at care. Also now, in order to ful­fill the obli­ga­tions con­ta­ined in the new regu­la­tions, we ful­fil our infor­ma­tion obli­ga­tion below. We use your data only in accor­dan­ce with law and on the basis of your con­sent.

In con­nec­tion with the upda­tes in the field of per­so­nal data pro­tec­tion poli­cy, we would like to recall the pur­po­ses and prin­ci­ples on which we pro­cess per­so­nal data of our volun­te­ers, mem­bers and hono­ra­ry mem­bers.

Who is processing the personal data?

The con­trol­ler is
Asso­cia­tion of the Apo­stles of the Divi­ne Mer­cy Fau­sti­num
ul. Sio­stry Fau­sty­ny 3, 30–608 Cra­cow,
tel. 12 269 48 55, 509 655 184,
faustinum@faustyna.pl;
offi­ce works: Mon­day-Satur­day: 9.00–12.30  13.30–15.00,
Sun­days and feasts: clo­sed.

Data Protection Officer 

Pur­su­ant to Artic­le 30 of the Decree, the Data Pro­tec­tion Offi­cer was desi­gna­ted,
who you can con­nect via: iod@faustinum.pl

Why are we processing personal data?

You have fre­ely given your per­so­nal data when fil­ling the dec­la­ra­tion in order to sign up for the Asso­cia­tion, and also sub­scri­bing to spe­ci­fic pro­jects in the form of a for­ma­tion meeting, retre­ats, days of recol­lec­tions, con­gres­ses, sym­po­sia and others on the basis of con­sent given befo­re the­se events, howe­ver the­se we remo­ve after the end of the pro­ject. The data is pro­ces­sed by the Asso­cia­tion in order to ful­fill the legal obli­ga­tions and in con­nec­tion with the imple­men­ta­tion of sta­tu­to­ry pur­po­ses.

Per­so­nal data is also pro­ces­sed in the IT sys­tem, which means that they can also be tem­po­ra­ri­ly sto­red and pro­ces­sed in order to ensu­re the secu­ri­ty and pro­per func­tio­ning of our infor­ma­tion sys­tems, for exam­ple in con­nec­tion with the exe­cu­tion of bac­kup copies or impro­ving data pro­tec­tion.

For what purpose do we process personal data?

Per­so­nal data can be pro­ces­sed by the Asso­cia­tion of the Apo­stles of the Divi­ne Mer­cy for the pur­po­se:

  1. of admis­sion to the Asso­cia­tion, inc­lu­ding sen­ding infor­ma­tion rela­ted to the acti­vi­ties of the Asso­cia­tion, events and pro­jects car­ried out, based on your con­sent
    (Artic­le 7 para­graph 1 point 1 of the Decree),
  2. to per­form by Asso­cia­tion cor­rec­tly the tasks impo­sed by cano­ni­cal or secu­lar law
    (Artic­le 7 para­graph 1 point 3 of the Decree),
  3. to deter­mi­ne, pur­sue or defend aga­inst cla­ims which is being our legi­ti­ma­te inte­rest
    (Artic­le 7 para­graph 1 point 6 of the Decree),
  4. in order to respond to let­ters and requ­ests, to main­ta­in con­tact, if you com­mu­ni­ca­te with the Asso­cia­tion from your ini­tia­ti­ve, for exam­ple by sen­ding an e-mail
    (Artic­le 7 para­graph 1 point 6 of the Decree).

How long do we keep personal data?

During the period of being a mem­ber of the Asso­cia­tion, unless legal pro­vi­sions impo­se a lon­ger period.

What are the rights of the persons whose data we process?

  • Right to obta­in from the con­trol­ler con­fir­ma­tion as to whe­ther or not per­so­nal data con­cer­ning him or her are being pro­ces­sed and if yes – access to them,
  • Right to rec­ti­fi­ca­tion
  • Right to era­su­re data, which are no lon­ger neces­sa­ry
  • Right to restric­tion of pro­ces­sing

You can also always with­draw con­sent to pro­ces­sing them as part of a spe­ci­fic event at any time, which will not affect the law­ful­ness of the­ir pro­ces­sing, which was made on the basis of con­sent befo­re its with­dra­wal, but with the rese­rva­tion that the with­dra­wal of con­sent will result in dif­fi­cul­ty or impos­si­bi­li­ty in par­ti­ci­pa­tion in a given event.

Pro­vi­ding per­so­nal data is com­ple­te­ly fre­er­ly, howe­ver, failu­re to do so may in some cases result in the ina­bi­li­ty to per­form such acti­vi­ties as par­ti­ci­pa­tion in cer­ta­in pro­jects of the Asso­cia­tion.

I also inform you that accor­ding to art. 41 of the Decree, if you feel that the pro­ces­sing of data is not in accor­dan­ce with the pro­vi­sions of the Decree, you have the right to lod­ge a com­pla­int with

the Ecc­le­sia­sti­cal Data Pro­tec­tion Super­vi­sor
address: Squ­are of Car­di­nal Ste­fan Wyszyń­ski 6, 01–015 War­saw,
kiod@episkopat.pl, www.kiod.episkopat.pl.

Who do we share personal information with?

The Asso­cia­tion, in prin­ci­ple, does not pro­vi­de per­so­nal data of its volun­te­ers and mem­bers, to reci­pients with except for situ­ations in which it has a legal basis, inc­lu­ding at the requ­est of enti­tled enti­ties or when it is neces­sa­ry to car­ry out sta­tu­to­ry tasks and goals of the Asso­cia­tion. In this situ­ation, the reci­pients of per­so­nal data may be exter­nal enti­ties, howe­ver, only if you are a par­ti­ci­pant of pro­jects on the basis of sepa­ra­te con­sent for the col­lec­tion and pro­ces­sing of your per­so­nal data.

In mat­ters rela­ted to mem­ber­ship, per­so­nal data of volun­te­ers, mem­bers and hono­ra­ry mem­bers may be trans­fer­red within the Asso­cia­tion betwe­en the Com­mu­ni­ties and the Board of the Asso­cia­tion. Due to the fact that the Asso­cia­tion of the Apo­stles of the Divi­ne Mer­cy Fau­sti­numhas Com­mu­ni­ties in other houses of Con­gre­ga­tion of Our Lady of Mer­cy and pari­shes in Poland and aro­und the world, if you belong to any of the Com­mu­ni­ties loca­ted out­si­de of Poland, data we col­lect will be trans­mit­ted out­si­de the ter­ri­to­ry of the Repu­blic of Poland. 

We want to ensu­re that the data is always sto­red in a safe man­ner, guaran­te­eing the pre­se­rva­tion of your rights and fre­edoms and trans­fer­red within the Asso­cia­tion to imple­ment sta­tu­to­ry tasks.